CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING MARCH 9, 2023
5:00 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193

www.crestviewwestcdd.org 786.347.2700 ext. 2027 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
Miami Executive Airport
Signature Flight Support Building Conference Room 14150 SW 129th Street, Miami, Florida 33186 March 9, 2023
5:00 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
November 10, 2022 Regular Board Meeting	Page 2
Old Business
Staff Report, as Required
New Business
Consider Resolution No. 2023-01 – Adopting a Fiscal Year 2023/2024 Proposed Budget	Page 6
Consider Engineering Updated Rates Request (Alvarez Engineers)	Page 13
Consider Adjustment to District Counsel Fee Structure	Page 15
Administrative & Operational Matters
Staff Report, as Required
Board Member & Staff Closing Comments
Adjourn

MIAMI-DADE

STATE OF FLORIDA COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared MARIA MESA, who on oath says that he or she is the LEGAL

CLERK, Legal Notices of the Miami Daily Business Review f/k/ a Miami Review, a daily  (except Saturday,  Sunday and Legal Holidays) newspaper, published at Miami in Miami-Dade County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of

CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT -
FISCAL YEAR 202212023 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in said newspaper by print in the issues of and/or by publication on the newspaper's website, if authorized, on

09/30/2022

Affiant further says that the newspaper complies with all
in  chapter	50,  Florida

(SEAL)
MARIA MESA personally known to me

CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
NOVEMBER 10, 2022

CALL TO ORDER

District Manager Nancy Nguyen called the November 10, 2022, Regular Board Meeting of the Crestview West Community Development District (the “District”) to order at 5:16 p.m. in the Signature Flight Support Building Conference Room located at 14150 SW 129th Street, Miami, Florida 33186.

PROOF OF PUBLICATION

Ms. Nguyen presented proof of publication that notice of the Regular Board Meeting had been published in the Miami Daily Business Review on September 30, 2022, as part of the District’s Fiscal Year 2022/2023 Regular Meeting Schedule, as legally required.

SEAT AND WELCOME ELECTED BOARD MEMBERS

Ms. Nguyen seated Jamie Arratia, Jannette Gonzalez, and Ana Ibarra, who were elected at the Landowners’ Election of November 10, 2022.

ADMINISTER	OATH	FO	OFFICE	&	REVIEW	BOARD	MEMBER RESPONSIBILITIES AND DUTIES

Ms. Nguyen, Notary Public in the State of Florida, administered the Oath of Office to Jamie Arratia, Jannette Gonzalez, and Ana Ibarra, and reminded them of their duties and responsibilities, with emphasis on the Sunshine Law, Financial Disclosure, Public Records Law and the Code of Ethics for Public Officials.

ESTABLISH A QUORUM

Ms. Nguyen determined that the attendance of Chairwoman Jamie Arratia, Vice Chairwoman Karen Davila, and Supervisors Eric Polanco, Jannette Gonzalez and Ana Ibarra constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance included: District Manager Nancy Nguyen of Special District Services, Inc.; and District Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ELECTION OF OFFICERS

As a result of the changes to the Board of the District, Ms. Nguyen recommended that re-election of the District’s Officers take place. She provided the following slate of names for election:

Chairperson – Jamie Arratia
Vice Chairperson – Karen Davila
Secretary/Treasurer – Nancy Nguyen
Assistant Secretaries – Eric Polanco, Ana Ibarra, Jannette Gonzalez, Armando Silva and Gloria Perez

A motion was made by Ms. Davila, seconded by Ms. Arratia and passed unanimously electing the District’s Officers, as listed above.

CONFIMRATION OF LANDOWNERS’ ELECTION RESULTS

Ms. Nguyen restated the Landowners’ Election results of November 10, 2022: Jamie Arratia was elected to a 4-year term in Seat #4; Jannette Gonzalez was elected to a 4-year term in Seat #3; and Ana Ibarra was elected to a 2-year term in Seat #5. Ms. Nguyen then stated that it would be in order for the Board to confirm the results of the November 10, 2022, Landowners’ Election. A discussion ensued after which:

A motion was made by Ms. Gonzalez, seconded by Mr. Polanco and unanimously passed to confirm the Landowners’ Election results of November 10, 2022, as stated above.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
1.  July 14, 2022, Special Board Meeting and Public Hearing

Ms. Nguyen presented the July 14, 2022, Special Board Meeting and Public Hearing minutes and asked of there were any comments and/or changes.

There being no changes, a motion was made by Ms. Arratia, seconded by Mr. Polanco and unanimously passed approving the July 14, 2022, Special Board Meeting and Public Hearing minutes, as presented.

OLD BUSINESS
1. Staff Report, as Required

There was no Staff Report at this time.

NEW BUSINESS
Consider Resolution No. 2022-06 – Adopting a Fiscal Year 2021/2022 Amended Budget

Resolution No. 2022-06 was presented, entitled:

RESOLUTION NO. 2022-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2021/2022 BUDGET (“AMENDED BUDGET”), PURSUANT TO

CHAPTER	189,	FLORIDA	STATUTES;	AND	PROVIDING	AN EFFECTIVE DATE.

Ms. Nguyen read the title into the record and provided an explanation for the document. She indicated that there was an operating fund balance of approximately $20,000 at the end of the fiscal year. A discussion ensued after which:

A motion was made by Ms. Arratia, seconded by Ms. Davila and unanimously passed to adopt Resolution No. 2022-06, as presented, thereby setting the amended/revised budget for the 2021/2022 fiscal year.

Consider Approval of Auditor Removal

Ms. Nguyen explained that at the November 14, 2019, District meeting, the Board of Supervisors (the “Board”) selected Grau & Associates to perform the year end audits for the fiscal years ending 2019, 2020, and 2021 with an option to perform the 2022 and 2023 audits.

Ms. Nguyen stated that management was pleased with the services provided by Grau & Associates, and recommended that the Board approve the renewal option. A discussion ensued, after which:

A motion was made by Ms. Arratia, seconded by Ms. Davila and unanimously passed approving the renewal option with Grau & Associates to perform the audits for the fiscal years ending in 2022 and 2023 for $3,800 and $3,900, respectively.

2022 Legislative Session Update Memo

Ms. Nguyen explained that District Counsel had prepared a memorandum summarizing the legislative acts that had become law during the most recent legislative session. Mr. George provided an explanation of the laws that pertain to the District. Mr. George advised that if the Board had any questions regarding these new laws, they may contact his office or visit http://laws.flrules.org/.

ADMINISTRATIVE AND OPERATIONAL MATTERS
1. Staff Report, as Required

Ms. Nguyen stated that unless an emergency were to arise, the Board would not need to meet until March 9, 2023.

BOARD MEMBER AND STAFF CLOSING COMMENTS

There were no Board Member closing comments.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Ms. Gonzalez, seconded by Ms. Davila and passed unanimously adjourning the Regular Board Meeting at approximately 5:32 p.m.

 	
Secretary/Assistant Secretary	Chair/Vice Chair

RESOLUTION NO. 2023-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2023/2024; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (the “Board”) of the Crestview West Community Development District (the “District”) is required by Section 190.008(2)(a), Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2023/2024 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2023/2024 attached hereto as Exhibit “A” is approved and adopted by the Board.

Section 2.  A Public Hearing is hereby scheduled for May 11, 2023 at 5:00 p.m. in the Signature Flight Support Building Conference Room located at Miami Executive Airport, 14150
S.W. 129th Street, Miami, Florida 33186, for the purpose of receiving public comments on the Proposed Fiscal Year 2023/2024 Budget.

PASSED, ADOPTED and EFFECTIVE this 9th day of March, 2023.

ATTEST:	CRESTVIEW WEST
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Crestview West Community Development District

Proposed Budget For Fiscal Year 2023/2024
October 1, 2023 - September 30, 2024

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

PROPOSED BUDGET
CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2023/2024
BUDGET	
Administrative Assessments	59,164	
Maintenance Assessments	2,234	
Debt Assessments	168,769	
Other Revenues	0	
Interest	240	
		
TOTAL REVENUES	$	230,407	
		
EXPENDITURES		
MAINTENANCE EXPENDITURES		
Engineering - Annual Report/Inspections	1,000	
Special Projects	600	
Miscellaneous Maintenance	500	
TOTAL MAINTENANCE EXPENDITURES	$	2,100	
		
ADMINISTRATIVE EXPENDITURES		
Supervisor Fees	4,000	
Payroll Taxes	306	
Management	20,148	
Legal	7,000	
Assessment Roll	6,500	
Audit Fees	3,900	
Insurance	6,600	
Legal Advertisements	750	
Miscellaneous	650	
Postage	200	
Office Supplies	375	
Dues & Subscriptions	175	
Trustee Fee	3,000	
Continuing Disclosure Fee	350	
Website Management	1,450	
Administrative Contingency	450	
TOTAL ADMINISTRATIVE EXPENDITURES	$	55,854	
		
TOTAL EXPENDITURES	$	57,954	
		
REVENUES LESS EXPENDITURES	$	172,453	
		
Bond Payments	(158,643)	
		
BALANCE	$	13,810	
		
County Appraiser & Tax Collector Fee	(4,603)	
Discounts For Early Payments	(9,207)	
		
EXCESS/ (SHORTFALL)	$	0	
		
Carryover From Prior Year	0	
		
NET EXCESS/ (SHORTFALL)	$	0	

DETAILED PROPOSED BUDGET
CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	
FISCAL YEAR 2021/2022 ACTUAL	
FISCAL YEAR 2022/2023 BUDGET	
FISCAL YEAR 2023/2024 BUDGET	

COMMENTS	
Administrative Assessments	50,476	59,197	59,164	Expenditures Less Interest & Carryover/.94	
Maintenance Assessments	2,234	2,234	2,234	Expenditures/.94	
Debt Assessments	168,770	168,769	168,769	Bond Payments/.94	
Other Revenues	0	0	0		
Interest	6	60	240	Estimated At $20 Per Month	
					
TOTAL REVENUES	$	221,486	$	230,260	$	230,407		
					
EXPENDITURES					
MAINTENANCE EXPENDITURES					
Engineering - Annual Report/Inspections	995	1,000	1,000	No Change From 2022/2023 Budget	
Special Projects	0	600	600	No Change From 2022/2023 Budget	
Miscellaneous Maintenance	0	500	500	No Change From 2022/2023 Budget	
TOTAL MAINTENANCE EXPENDITURES	$	995	$	2,100	$	2,100		
					
ADMINISTRATIVE EXPENDITURES					
Supervisor Fees	1,600	5,000	4,000	Supervisor Fees	
Payroll Taxes	122	383	306	Supervisor Fees * 7.65%	
Management	19,008	19,572	20,148	CPI Adjustment (Capped at 3%)	
Legal	6,634	7,000	7,000	No Change From 2022/2023 Budget	
Assessment Roll	6,500	6,500	6,500	As Per Contract	
Audit Fees	3,700	3,800	3,900	Accepted Amount For 2022/2023 Audit	
Insurance	5,706	6,200	6,600	Fiscal Year 2022/2023 Expenditure Was $6,134	
Legal Advertisements	472	800	750	$50 Decrease From 2022/2023 Budget	
Miscellaneous	623	500	650	$150 Increase From 2022/2023 Budget	
Postage	146	200	200	No Change From 2022/2023 Budget	
Office Supplies	349	375	375	No Change From 2022/2023 Budget	
Dues & Subscriptions	175	175	175	No Change From 2022/2023 Budget	
Trustee Fee	3,000	3,000	3,000	No Change From 2022/2023 Budget	
Continuing Disclosure Fee	350	350	350	No Change From 2022/2023 Budget	
Website Management	1,450	1,450	1,450	No Change From 2022/2023 Budget	
Administrative Contingency	0	400	450	Administrative Contingency	
TOTAL ADMINISTRATIVE EXPENDITURES	$	49,835	$	55,705	$	55,854		
					
TOTAL EXPENDITURES	$	50,830	$	57,805	$	57,954		
					
REVENUES LESS EXPENDITURES	$	170,656	$	172,455	$	172,453		
					
Bond Payments	(161,060)	(158,643)	(158,643)	2024 P & I Payments Less Interest	
					
BALANCE	$	9,596	$	13,812	$	13,810		
					
County Appraiser & Tax Collector Fee	(2,135)	(4,604)	(4,603)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(7,969)	(9,208)	(9,207)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	(508)	$	0	$	0		
					
Carryover From Prior Year	0	0	0	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	(508)	$	0	$	0		

DETAILED PROPOSED DEBT SERVICE FUND BUDGET
CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES	FISCAL YEAR 2021/2022 ACTUAL	FISCAL YEAR 2022/2023 BUDGET	FISCAL YEAR 2023/2024 BUDGET	

COMMENTS	

Interest Income	
723	
25	
250	
Projected Interest For 2023/2024	

NAV Tax Collection	
161,060	
158,643	
158,643	
Maximum Debt Service Collection	

Total Revenues	
$	161,783	
$	158,668	
$	158,893		

EXPENDITURES					

Principal Payments	
52,000	
56,000	
55,000	
Principal Payments Due In 2024	

Interest Payments	
105,590	
102,390	
100,150	
Interest Payments Due In 2024	

Bond Redemption	
0	
278	
3,743	
Estimated Excess Debt Collections	

Total Expenditures	
$	157,590	
$	158,668	
$	158,893		

Excess/ (Shortfall)	
$	4,193	
$	-	
$	-		

Series 2014 Bond Information

Original Par Amount =	$2,462,000	Annual Principal Payments Due =	November 1st	
Interest Rate =	4% - 5.00%	Annual Interest Payments Due =	May 1st & November 1st	
Issue Date =	November 2014			
Maturity Date =

Par Amount As Of 1/1/23 =	November 2044

$2,082,000			

Crestview West Community Development District Assessment Comparison

Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
2019/2020	2020/2021	2021/2022	2022/2023	2023/2024	
	Assessment*			Assessment*			Assessment*			Assessment*		  Projected Assessment* 	

Administrative	
$	439.47	
$	439.37	
$	439.33	
$	519.27	
$	
518.99	
Maintenance	$	19.60	$	19.60	$	19.60	$	19.60	$	19.60	
Debt	$	1,480.43	$	1,480.43	$	1,480.43	$	1,480.43	$	1,480.43	
Total	$	1,939.50	$	1,939.40	$	1,939.36	$	2,019.30	$	2,019.02	

* Assessments Include the Following :	 4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee
Community Information:	       Total Units	114

2/28/2023 3:53 PM	IV

AAlvarez Engineers

8935 NW 35 Lane, Suite 101 Doral, FL 33172
Tel (305) 640-1345
Email Alvarez@AlvarezEng.com Website www.alvarezeng.com

February 10, 2023

Board of Supervisors
Crestview West Community Development District Attn: District Manager Nancy Nguyen
Special District Services, Inc. 2501 Burns Road
Palm Beach Gardens, FL 33410

Reference: Via:

Crestview West Community Development District Alvarez Engineers Personnel Billing Rates
Email Only: nnguyen@sdsinc.org

Dear Board of Supervisors,

In accordance with the terms of the Engineering Agreement, dated April 22, 2015, between Alvarez Engineers, Inc. and the CDD, I would like to respectfully request the Board of Supervisors to consider updating our hourly personnel billing rates and staff classifications to our proposed 2023 rates as shown in the attached table.

if you

Sincerely,

have any questions or if you would like to discuss this further.

fVl:\Accounting\5. lncorne\lnvoices\lnvoicing Forms & Proceclures\AE - Billing Rates\Billing Rates (2023)\District Managers\Nancy l uyen\061023 - CW (2023.02.10) Rate lncrea'.e Request Letter Doc

Crestview West CDD	
Current 2015 Rates	Proposed 2023 Rates	
Principal	$	200.00	Principal	$	220.00	
Chief Engineer				
Senior Engineer	$	170.00	Senior Engineer	$	185.00	
Senior Project Engineer	$	150.00	Engineer 2	$	160.00	
Project Manager				
Project Engineer	$	130.00	Engineer 1	$	140.00	
		Electrical Engineer	$	135.00	
Engineer	$	125.00	Engineer Intern	$	130.00	
CADD	$	95.00	Senior Designer	$	110.00	
		(ADD/Computer Technician	$	100.00	
		Senior Engineering Technician	$	95.00	
Engineering Technician	$	85.00	Engineering Technician	$	90.00	
Senior Administrative	$	80.00	Senior Administrative	$	95.00	
Administrative	$	50.00	Administrative	$	60.00	

Principal
Senior Engineer Engineer 2
Engineer 1 Electrical Engineer Engineer Intern Senior Designer
CADD/Computer Technician Senior Engineering Technician Engineering Technician Senior Administrative Administrative

Professional Engineer with 20+ years of post registration experience Professional Engineer with 10+ years of post registration experience Professional Engineer with 5+ years of post registration experience Professional Engineer with 0+ years of post registration experience Electrical Engineer with 2+ years of post-graduate experience
Entry level with engineering degree; Engineering Intern License 15+ years of design experience, non-registered
Design and Drafting with l+ year of experience 5+ years of experience
Entry level, with 0-4 years of experience
Degreed executive assistant with 8+ years of experience Secretary/ Clerical

LAW OFFICE
BILLING, COCHRAN, LYLES, MAURO & RAMSEY, P.A.
ESTABLISHED 1977

DENNISE. LYLES JOHN W. MAURO
KENNETH W, MORGAN, JR. RICHARDT. WOULFE CAROL J. HEALY GLASGOW MICHAEL J. PAWELCZYK ANDREW A. RIEF
MANUEL R. COMRAS GINGER E. WALD JEFFERY R. LAWLEY SCOTT C. COCHRAN SHAWN B. MCKAMEY ALINE 0. MARCANTONIO JOHN C. WEBBER

LAS OLAS SQUARE, SUITE 600
515 EAST LAS OLAS BOULEVARD FORT LAUDERDALE, FLORIDA 33301
(954) 764-7150
(954) 764-7279 FAX
PGA NATIONAL OFFICE CENTER
300 AVENUE OF THE CHAMPIONS, SUITE 270
PALM BEACH GARDENS, FLORIDA 33418
(561) 659-5970
(561) 659-6173 FAX

WWW. BILLINGCOCHRAN.COM PLEASE REPLY TO: FORT LAUDERDALE

CHRISTINE A. BROWN GREGORY F. GEORGE BRAD J. KIMBER

Of COUNSEL

CLARK J. COCHRAN, JR. SUSAN F. DELEGAL SHIRLEY A. DELUNA GERALD L. KNIGHT BRUCE M. RAMSEY

STEVEN F. BILLING (1947-1998)
HAYWARD D. GAY (1943·2007)

February 3, 2023

VIA E-MAIL ONLY-nnguyen@sdsinc.org

Mr. Nancy Nguyen District Manager
Special District Services, LLC 8785 SW 165th Avenue, Suite 200
Miami, FL 33193

Re:		Adjustment to District Counsel Fee Structure Crestview West Community Development District Our File: 921.07495

Dear Ms. Nguyen:

This firm's current fee structure has been in place since 2008. Although we are certainly mindful of the necessity to keep increases in the District's expenses, including the cost of legal services to a minimum, it has become necessary for us to adjust our hourly rates effective April 1, 2023 as follows:

Attorneys/Partners:
Attorneys/Associates:

$275.00 per hour
$225.00 per hour

This hourly fee structure will be adjusted on a periodic basis in connection with the District's budget process no later than every third Fiscal Year to reflect changes in the Consumer Price Index published by the U. S. Department of Labor. The CPI has reflected a 38.6% increase since the year 2008 and we have not raised our fees during that time.

Ms. Nancy Nguyen February 3, 2023
Page 2

Naturally, should you have any questions or require any further information in support of this adjustment you should feel free to contact me at your convenience. As I think you are aware, we very much appreciate the opportunity to serve as District Counsel as well as your courtesy and cooperation with regard to the necessity of what we believe to be both infrequent and reasonable adjustments to our schedule of professional fees.

Very truly yours,

Ginger E. Wald For the Firm

GEW/jmp