CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT

MIAMI-DADE COUNTY SPECIAL BOARD MEETING JULY 17, 2024
5:00 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193
www.crestviewwestcdd.org 786.347.2700 ext. 2027 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT
Kendall Executive Center – Conference Room 8785 SW 165th Avenue, Suite 200
Miami, Florida 33193 SPECIAL BOARD MEETING July 17, 2024
5:00 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Consider Appointment to Vacant Seat 4 (Exp. 2026)
Election of Officers
Chairperson
Vice Chairperson
Secretary/Treasurer
Assistant Secretaries
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
1.  May 15, 2024 Regular Board Meeting & Public Hearing	Page 2
Old Business
1.  Staff Report, as Required
New Business
1.  Consider Resolution No. 2024-05 – Calling for a Landowners’ Meeting…	Page 6
Administrative & Operational Matters
Discussion Regarding Qualified Elector (Registered Voter) Certification…	Page 12
Consider Resolution No. 2024-06 – Authorizing Electronic Approvals & Check Signers	Page 14
Board Member & Staff Closing Comments
Adjourn

CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT NOTICE OF SPECIAL BOARD MEETING

NOTICE IS HEREBY GIVEN that the Board of Supervisors (the “Board”) of the Crestview West Community Development District (the “District”) will hold a Special Board Meeting (the “Meeting”) at 5:00 p.m. on July 17, 2024, in the Conference Room at Kendall Executive Center located at 8785 SW 165th Avenue, Suite 200, Miami, Florida 33193.
The purpose of the Meeting is to discuss the District Landowners’ Meeting, set a date and time of the Landowners’ Meeting, and to conduct any other District business which may lawfully and properly come before the Board. A copy of the Agenda for this Meeting may be obtained from the District’s website or by contacting the District Manager at nnguyen@sdsinc.org and/or toll free at 1-877-737-4922 five (5) days prior to the date of the meeting.

Meetings are open to the public and are conducted in accordance with the provisions of Florida law for community development districts. This Meeting may be continued as found necessary to a date, time and place specified on the record. Also, there may be occasions when Staff and/or Board members may participate by speaker telephone.

If any person decides to appeal any decision made with respect to any matter considered at this meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.

In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at this Meeting should contact the District Manager at nnguyen@sdsinc.org and/or 1-877-737-4922 at least seven (7) days prior to the date of this particular meeting.

Meetings may be cancelled from time to time without advertised notice.

CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT

www.crestviewwestcdd.org

PUBLISH: MIAMI HERALD 07/08/24

CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING & PUBLIC HEARING
MAY 15, 2024

CALL TO ORDER

District Manager Nancy Nguyen called the May 15, 2024, Regular Board Meeting of the Crestview West Community Development District (the “District”) to order at 5:10 p.m. in the Kendall Executive Center second floor conference room located at 8785 SW 165 Avenue, Suite 200, Miami, Florida 33193.

PROOF OF PUBLICATION

Ms. Nguyen presented proof of publication that notice of the Regular Board Meeting had been published in the Miami Daily Business Review on October 6, 2023, as part of the District’s Fiscal Year 2023/2024 Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Ms. Nguyen determined that the attendance of Chairwoman Jamie Arratia, Vice Chairwoman Karen Davila, and Supervisors Jannette Gonzalez, and Ana Ibarra constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance included: District Manager Nancy Nguyen of Special District Services, Inc.; and District Counsel Liza Smoker of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
APPROVAL OF MINUTES
February 21, 2024, Regular Board Meeting
Ms. Nguyen presented the February 21, 2024, Regular Board Meeting minutes and asked if there were any comments and/or changes.

There being no changes, a motion was made by Ms. Gonzalez, seconded by Ms. Arratia and unanimously passed approving the February 21, 2024, Regular Board Meeting minutes, as presented.

NOTE: At approximately 5:11 p.m., Ms. Nguyen recessed the Regular Meeting and simultaneously opened the Public Hearing.

PUBLIC HEARING
Proof of Publication

Ms. Nguyen presented proof of publication that notice of the Public Hearing had been published in the Miami Herald on April 26, 2024, and May 3, 2024, as legally required.

Receive Public Comments on Fiscal Year 2024/2025 Final Budget

Ms. Nguyen opened the public comment portion of the Public Hearing to receive comments on the 2024/2025 fiscal year final budget and non-ad valorem special assessments. There being no comments, Ms. Nguyen closed the public comment portion of the Public Hearing.

Consider Resolution No. 2024-03 Adopting a Fiscal Year 2024/2025 Final Budget

Ms. Nguyen presented Resolution No. 2024-03, entitled:

RESOLUTION NO. 2024-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT APPROVING AND ADOPTING A FISCAL YEAR 2024/2025 FINAL BUDGET INCLUDING NON-AD VALOREM SPECIAL ASSESSMENTS; AND PROVIDING AN EFFECTIVE DATE.

Ms. Nguyen explained that the document provides for approving and adopting the fiscal year 2024/2025 final budget and the non-ad valorem special assessment tax roll. A discussion ensued after which:

A motion was made by Mr. Davila, seconded by Ms. Ibarra and unanimously passed to approve and adopt Resolution No. 2024-03, as presented; thereby setting the 2024/2025 final budget and non-ad valorem special assessment tax roll.

NOTE: At approximately 5:12 p.m., Ms. Nguyen closed the Public Hearing and simultaneously reconvened the Regular Meeting.
OLD BUSINESS
Staff Report, as Required
Ms. Smoker reminded the Board of the importance of electronically completing their individual 2023 Statement of Financial Interests Form 1. The deadline for submittal is July 1, 2024.
NEW BUSINESS
Consider Resolution No. 2024-04 – Adopting a Fiscal Year 2024/2025 Meeting Schedule

Ms. Nguyen presented Resolution No. 2024-04, entitled:

RESOLUTION NO. 2024-04

A	RESOLUTION	OF	 THE BOARD	OF SUPERVISORS		OF THE CRESTVIEW	WEST	COMMUNITY		DEVELOPMENT	DISTRICT,

ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2024/2025 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

Ms. Nguyen provided an explanation for the document. A discussion ensued after which:

A motion was made by Ms. Davila, seconded by Ms. Ibarra and unanimously passed to approve and adopt Resolution No. 2024-04, as presented; thereby setting the 2024/2025 regular meeting schedule and authorizing the publication of the annual meeting schedule, as required by law.

Consider Appointment of Audit Committee & Approval of Evaluation Criteria

Ms. Nguyen stated that an audit was required for the District’s fiscal year ending September 30, 2024, and it would be in order for the Board to appoint an Audit Committee to commence the auditor selection process pursuant to 218.391, Florida Statutes.

A motion was made by Ms. Davila, seconded by Ms. Gonzalez and unanimously passed to appoint the Board as the Audit Committee.

At approximately 5:18 p.m., Ms. Nguyen recessed the Regular Board Meeting and simultaneously called to order a meeting of the Audit Committee to review and approve criteria for selection of an auditor and to authorize advertising for request for proposals. Ms. Nguyen presented the selection criteria information and an outline of material for the Request for Audit Proposals for the District. A discussion ensued after which:

A motion was made by Ms. Arratia, seconded by Ms. Davila and unanimously passed to approve the criteria for the selection of an auditor, as presented, and instructed the District Manager to proceed, as required, to advertise for requests for proposals (“RFP”) for the fiscal years September 30, 2024, 2025 and 2026; and to include in the proposal package an option for an additional 2-year renewal (2027 and 2028).

There being no further business to conduct at this time by the Audit Committee, Ms. Nguyen adjourned the Audit Committee Meeting and simultaneously reconvened the Regular Board Meeting of the District at approximately 5:21 p.m.
Ms. Nguyen stated that it would be appropriate for the Board to accept the actions of the Audit Committee as outlined herein above. A discussion ensued after which:

A motion was made by Ms. Gonzalez, seconded by Ms. Davila and unanimously passed to accept the actions of the Audit Committee.

ADMINISTRATIVE AND OPERATIONAL MATTERS
Staff Report, as Required

There was no staff report at this time.

BOARD MEMBER AND STAFF CLOSING COMMENTS

Ms. Nguyen stated that she was in possession of a resignation letter from Ms. Jamie Arratia with an effective date of May 15, 2024, and it would be in order for the Board to consider. A discussion ensued, after which:

A motion was made by Ms. Gonzalez, seconded by Ms. Davila and unanimously passed to accept the resignation of Jamie Arratia, effective May 15, 2024.

The Board thanked Ms. Arratia for her service to the District and wished her well. Ms. Arratia expressed her pleasure in serving and wished the District the best.

As a result of the changes to the Board of the District, Ms. Nguyen recommended that re-election of the District’s Officers take place. She provided the following slate of names for election:

Chairwoman – Karen Davila
Vice Chairman – Eric Polanco
Secretary/Treasurer – Nancy Nguyen
Assistant Secretaries – Jannette Gonzalez, Ana Ibarra, Armando Silva and Gloria Perez

A motion was made by Ms. Gonzalez, seconded by Ms. Ibarra and passed unanimously to elect the District’s Officers, as listed above.
ADJOURNMENT

There being no further business to come before the Board, a motion was made by Ms. Davila, seconded by Ms. Gonzalez and passed unanimously adjourning the Regular Board Meeting at approximately 5:26 p.m.

Secretary/Assistant Secretary	Chair/Vice Chair

RESOLUTION NO. 2024-05

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT ORDERING AND CALLING FOR A LANDOWNERS’ MEETING AND PUBLIC NOTICE THEREOF FOR THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT’S ELECTION OF MEMBERS TO THE BOARD OF SUPERVISORS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Crestview West Community Development District (the “District”) was established by Ordinance #08-32 of the Board of County Commissioners of Miami-Dade County, Florida, pursuant to Chapter 190, Florida Statutes; and

WHEREAS, as outlined in Chapter 190, Section 190.006, Florida Statutes, a landowners’ election shall be announced at a public meeting of the Board at least ninety (90) days prior to the date of the landowners’ meeting, which meeting shall be for the purpose of electing three (3) supervisors; and
WHEREAS, at such meeting, each landowner shall be entitled to cast one (1) vote per acre (or fraction thereof) or one vote for each platted lot of land owned and located within the District for each person to be elected; and

WHEREAS, the two (2) candidates receiving the highest number of votes shall each serve a four (4) year term of office and the one (1) candidate receiving the next largest number of votes shall serve a two (2) year term of office; and

WHEREAS, a Notice of the Landowners’ Meeting shall be published once a week for two consecutive weeks in a newspaper of general circulation in the area of the District, the last day of such publication to be not fewer than 14 days or more than 28 days before the date of the election.
WHEREAS, attached hereto as Exhibit “A” and made a part hereof are (i) instructions (Election Procedures) on how all landowners may participate in the election, (ii) proxy form that may be utilized by the landowners at such meeting; and (iii) a sample ballot for information purposes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT, THAT:
Section 1.    The above recitals are hereby adopted.

Section 2.  The Landowners’ Meeting will be held on November 20, 2024 at 5:00 p.m. in the Kendall Executive Center 2nd Floor Conference Room located at 8785 SW 165th Avenue, Suite 200, Miami, Florida 33193.

Section 3.  The instructions (Election Procedures), proxy form and the form of sample ballot attached hereto as Exhibit “A” are hereby acknowledged and approved.
Section 4.	A Notice of Landowners’ Meeting shall be published as prescribed by law.

PASSED, ADOPTED and EFFECTIVE this 17th day of July, 2024.

ATTEST:	CRESTVIEW WEST
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Special District Services, Inc.

SPECIAL DISTRICT (CDD) ELECTION PROCEDURES
Landowners’ Meeting
In accordance with the provisions of Chapter 190, Florida Statutes, it is required that an initial meeting of the Landowners of the District be held within ninety (90) days following the effec- tive date of the rule or ordinance establishing the District and thereafter every two (2) years during the month of November for the purpose of electing Supervisors. The second election by Landowners shall be held on the first Tuesday in November; thereafter, there shall be an election of supervisors every two (2) years in November on a date established by the Board of Supervisors. The assembled Landowners shall organize by electing a Chairperson, who shall preside over the meeting; and a Secretary shall also be elected for recording purposes.
Establishment of Quorum
Any Landowner(s) present or voting by proxy shall constitute a quorum at the meeting of the Landowners.

Nomination of Candidates
At the meeting, the Chairperson shall call for nominations from the floor for Candidates for the Board of Supervisors. When there are no further nominations, the Chairperson shall close the floor for nominations. The names of each Candidate and the spelling of their names shall be an- nounced. Nominees need not be present to be nominated.
Voting
Each Landowner shall be entitled to cast one (1) vote for each acre (or lot parcel), or any fraction thereof, of land owned by him or her in the District, for each open position on the Board. (For example, if there are three (3) positions open, an owner of one (1) acre or less (or one lot parcel) may cast one (1) vote for each of the three (3) positions. An owner of two
(2) acres (or two lot parcels) may cast two (2) votes for each of the three (3) positions. Each Landowner shall be entitled to vote either in person or by a representative present with a lawful written proxy.

Registration for Casting Ballots
The registration process for the casting of ballots by Landowners or their representatives hold- ing their proxies shall be as follows:
At the Landowners’ Meeting and prior to the commencement of the first casting of ballots for a Board of Supervisor position, each Landowner, or their representative if proxies are being sub-mitted in lieu thereof, shall be directed to register their attendance and the total number of votes by acreage (or lot parcels) to which each claims to be entitled, with the elected Secretary of the meeting or the District’s Manager.

Corporate Office The Oaks Center 2501A Burns Rd
Palm Beach Gardens, FL 33410

Contact Information
Toll Free: 877.737.4922
Fax: 561.630.4923
Web: www.sdsinc.org

Miami Branch
Crexent Business Center 6625 Miami Lakes Drive, Ste. 374
Miami LakePs, aFLg3e30714

At such registration, each Landowner, or their representative with a lawful proxy, shall be provided a numbered ballot for the Board of Supervisor position(s) open for election. A District representative will mark on the ballot the number of votes that such Landowner, or their representative, is registered to cast for each Board of Supervisor position open for election.

All Landowner proxies shall be collected at the time of registration and retained with the Official Records of the District for subsequent certification or verification, if required.

Casting of Ballots
Registration and the issuance of ballots shall cease once the Chairperson calls for the commencement of the casting of ballots for the election of a Board Supervisor(s) and thereafter no additional ballots shall be issued.

The Chairperson will declare that the Landowners, or their representatives, be requested to cast their ballots for the Board Supervisor(s). Once the ballots have been cast, the Chairperson will call for a collection of the ballots.

Counting of Ballots

Following the collection of ballots, the Secretary or District Manager shall be responsible for the tabulation of ballots in order to determine the total number of votes cast for each candidate that is seeking election.
At the second and subsequent landowner elections*, the two (2) candidates receiving the highest number of votes will be declared by the Chairperson as elected to the Board of Supervisors for four-year terms. The candidate receiving the next highest number of votes will fill the remaining open position on the Board of Supervisors for a two-year term, as declared by the Chairperson.

*At the final landowner election (after the 6th or 10th year), the candidate receiving the highest number of votes will be elected to the Board of Supervisors for a four-year term (two {2} supervisors are elected by General Election).
Contesting of Election Results

Following the election and announcement of the votes, the Chairperson shall ask the Landowners present, or those representatives holding proxies for Landowners, whether they wish to contest the election results. If no contests are received, said election results shall thereupon be certified.
If there is a contest, the contest must be addressed to the Chairperson and thereupon the individual casting a ballot that is being contested will be required to provide proof of ownership of the acreage (or lot parcels) for which they voted at the election within five (5) business days of the Landowners' Meeting. The proof of ownership shall be submitted to the District Manager who will thereupon consult with the District's General Counsel and together they will review the material provided and will determine the legality of the contested ballot(s). Once the contests are resolved, the Chairperson shall reconvene the Landowners' Meeting and thereupon certify the election results.

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Recessing of the Landowners’ Meeting

In the event there is a contest of a ballot or of the election, the Landowners’ Meeting shall be recessed to a future time, date and location, at which time the election findings on the contest shall be reported in accordance with the procedure above and the newly elected Supervisor(s) shall thereupon take their Oath of Office.

Miscellaneous Provisions

Each Landowner shall only be entitled to vote in person or by means of a representative attending in person and holding a lawful written proxy in order to cast said Landowner’s votes.

Proxies will not require that proof of acreage ownership be attached. Rather, proof of ownership must be provided timely by the holder of the proxy, if the proxy is contested in accordance with the procedure above.

********

Rev/5-31-17

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LANDOWNER PROXY

CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT LANDOWNERS’ MEETING
KNOW ALL MEN BY THESE PRESENTS, that the undersigned, the fee simple owner of the lands described herein, hereby constitutes and appoints 	 (“Proxy Holder”) for and on behalf of the undersigned, to vote as proxy at the meeting of the landowners of the Crestview West Community Development District to be held on November 20, 2024 at 5:00 p.m. in the Kendall Executive Center 2nd Floor Conference Room located at 8785 SW 165th Avenue, Suite 200, Miami, Florida 33193, and at any adjournments thereof, according to the number of acres of unplatted land and/or platted lots owned by the undersigned landowner which the undersigned would be entitled to vote if then personally present, upon any question, proposition, or resolution or any other matter or thing which may be considered at said meeting including, but not limited to the Board of Supervisors. Said Proxy Holder may vote in accordance with their discretion on all matters not known or determined at the time of solicitation of this proxy, which may be legally considered at said meeting.

This proxy is to continue in full force and effect from the hereof until the conclusion of the annual meeting and any adjournment or adjournments thereof, but may be revoked at any time by written notice of such revocation presented at the annual meeting prior to the Proxy Holder exercising the voting rights conferred herein.

Printed Name of Legal Owner/Entity

Signature of Legal Owner (or Authorized Representative)	Date

Parcel(s) Description(s)*{Folio Number(s)} 	# of Units/Acres

*Insert in the space above the street address of each parcel, the legal description of each parcel, or the tax identification number of each parcel. [If more space is needed, identification of Parcels owned may be incorporated by reference to an attachment hereto.]
Pursuant to section 190.006(2)(b), Florida Statutes (2018), a fraction of an acre is treated as one (1) acre entitling the landowner to one vote with respect thereto.

TOTAL NUMBER OF AUTHORIZED VOTES: 	
If the Legal Owner is not an individual, and is instead a corporation, limited liability company, limited partnership or other entity, evidence that the individual signing on behalf of the entity has the authority to do so should be attached hereto. (e.g. bylaws, corporate resolution, etc.)

BALLOT #		

SAMPLE BALLOT CRESTVIEW WEST
COMMUNITY DEVELOPMENT DISTRICT LANDOWNERS’ MEETING
ELECTION OF BOARD SUPERVISORS
NOVEMBER 20, 2024
The undersigned certifies that he/she is the owner ( ) or duly authorized representative of lawful proxy of an owner (  ) of land in the Crestview West Community Development District, constituting 	 Acre(s)/Lot(s)/Unit(s) and hereby casts up to the corresponding number of his/her vote(s) for the following candidate/candidates to hold the above-named open position:

Name of Candidate	Number of Votes

{The two (2) candidates receiving the highest number of votes shall each be elected for a four (4) year term each; the candidate receiving the next highest number of votes shall be elected for a two (2) year term.}

Signature: 	
Printed Name: 	

Street Address or Tax Parcel Id Number for your Real Property:

•
COUNTY

Elections 2700 NW 87th Avenue Miami, Florida 33172
T 305-499-8683 F 305-499-8501
TTY: 305-499-8480

miamidade.gov

CERTIFICATION

STATE OF FLORIDA) COUNTY OF MIAMI-DADE)

I, Christina White, Supervisor of Elections of Miami-Dade County, Florida, do hereby certify that Crestview West Community Development District, as described in the attached MAP, has 225 voters.

,·.

WITNESS MY HAND AND OFFICIAL SEAL, AT MIAMI, MIAMI-DADE COUNTY, FLORIDA, ON THIS 6th DAY OF MAY, 2024

Christina White Supervisor of Elections

Please submit a check for$ 60.00 to our office payable to "Miami-Dade County" for the cost of certifying the number of registered voters.

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RESOLUTION NO. 2024-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT, AUTHORIZING THE ESTABLISHMENT OF A DISTRICT CHECKING/OPERATING ACCOUNT, DESIGNATING DISTRICT OFFICIALS AND/OR AUTHORIZED STAFF TO REVIEW, APPROVE AND ISSUE PAYMENT OF EXPENDITURES, SELECTING THE SIGNATORIES THEREOF; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, The Crestview West Community Development District ("District") has established a District checking/operating account in order for the District to expend public funds of the District as authorized and required; and
WHEREAS, the Board of Supervisors (the “Board”) of the District shall designate authorized staff and/or District officials to approve expenditures, via electronic or non-electronic approval processes, from the checking/operating account;
WHEREAS, the Board of the District has selected Todd Wodraska, Jason Pierman, Patricia LasCasas, Nancy Nguyen and 	 to serve as the signatories, as required, on the District checking/operating account; and
WHEREAS, all resolutions or parts thereof of the District in conflict with the provisions contained herein are to the extent of any such conflict, hereby superseded and repealed.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT, AS FOLLOWS:

Section 1.    The above recitals are hereby adopted by the Board.
Section 2.   Each expenditure from the checking/operating account will require a minimum of two (2) approvals and a designated member of the Board, by an electronic approval procedure, will have an opportunity to review the District’s expenditure(s) prior to release of payment(s).
Section 3.  When necessary to write checks, the signatures of two (2) of the designated signatories named herein will be required on all District checks tendered from the District checking/operating account, as approved.
PASSED, ADOPTED and becomes EFFECTIVE this 17th day of July, 2024.

ATTEST:	CRESTVIEW WEST
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

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