CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING APRIL 16, 2025
5:00 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193

www.crestviewwestcdd.org 786.347.2700 ext. 2027 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT
Kendall Executive Center – Conference Room 8785 SW 165th Avenue, Suite 200
Miami, Florida 33193
REGULAR BOARD MEETING
April 16, 2025
5:00 p.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
November 20, 2024 Regular Board Meeting…	Page 2
Old Business
Staff Report, as Required
New Business
Consider Resolution No. 2025-01 – Adopting a Fiscal Year 2025/2026 Proposed Budget	Page 7
Consider Resolution No. 2025-02 – Registered Agent Change	Page 14
Administrative & Operational Matters
Reminder: 2024 Form 1 - Statement of Financial Interests (Due by July 1, 2025)
Discussion Regarding Qualified Elector (Registered Voter) Certification
Board Member & Staff Closing Comments
Adjourn

AFFIDAVIT OF PUBLICATION

Account #	Order Number	Identification	Order PO	Amount	Cols	Depth	
143875	596101	Print Legal Ad-IPL01960540 - IPL0196054		$789.26	2	53 L	

Attention:

Crestview West

PUBLISHED DAILY

Crestview West CDD 2501A Burns Road
Palm Beach Gardens, Florida 33410 LArcher@sdsinc.org

MIAMI-DADE-FLORIDA
STATE OF FLORIDA COUNTY OF MIAMI-DADE
Before the undersigned authority personally appeared: Mary Castro, who on oath says that he/she is CUSTODIAN OF RECORDS of The Miami Herald, a daily newspaper published at Miami in Miami-Dade County, Florida; that the attached copy of the advertisement that was published was published in said newspaper in the issue
(s) of:
Publication: Miami Herald 1 insertion(s) published on:
09/30/24

Affiant further says that the said Miami Herald is a newspaper published at Miami, in the said Miami-Dade County, Florida and that the said newspaper has heretofore been continuously published in said Dade County, Florida each day and has been entered a second class mail matter at the post office in Miami, in said Miami-Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he/she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper(s).The McClatchy Company complies with all legal requirements for publication in chapter 50, Florida Statutes.

Sworn to and subscribed before me this 30th day of September in the year of 2024

Notary Public in and for the state of Texas, residing in Dallas County

Extra charge for lost or duplicate affidavits. Legal document please do not destroy!

CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
NOVEMBER 20, 2024

NOTE: In order to establish a quorum for the Crestview West Community Development District Regular Board Meeting, Ms. Nguyen, Notary Public in the State of Florida, administered the Oath of Office to Karen Davila (Seat 1), Eric Polanco (Seat 2), and Ana Ibarra (Seat 5). Ms. Nguyen and Ms. Smoker explained that the duties and responsibilities as Board Members remained the same.

CALL TO ORDER

District Manager Nancy Nguyen called the November 20, 2024, Regular Board Meeting of the Crestview West Community Development District (the “District”) to order at 5:12 p.m. in the Kendall Executive Center Second Floor Conference Room located at 8785 SW 165 Avenue, Suite 200, Miami, Florida 33193.

PROOF OF PUBLICATION

Ms. Nguyen presented proof of publication that notice of the Regular Board Meeting had been published in the Miami Herald on September 30, 2024, as part of the District’s Fiscal Year 2024/2025 Regular Meeting Schedule, as legally required.

SEAT NEW BOARD MEMBERS
Ms. Nguyen seated and welcomed the elected Board Members: Karen Davila, Eric Polanco, and Ana Ibarra.
ADMINISTER	OATH	OF	OFFICE	AND	REVIEW	NEW	BOARD	MEMBER RESPONSIBILITIES AND DUTIES

This item was discussed prior to the meeting (see note above).

ESTABLISH A QUORUM
Ms. Nguyen determined that the attendance of Chairwoman Karen Davila, Vice Chairman Eric Polanco, and Supervisors Tommy Espinoza and Ana Ibarra constituted a quorum and it was in order to proceed with the meeting.
Staff in attendance included: District Manager Nancy Nguyen of Special District Services, Inc.; and District Counsel Liza Smoker of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ELECTION OF OFFICERS

As a result of the changes to the Board of the District, Ms. Nguyen recommended that re-election of the District’s Officers take place.

The following slate of names were provided for election:
Chairperson – Karen Davila
Page 1

Vice Chairperson – Eric Polanco
Secretary/Treasurer – Nancy Nguyen
Assistant Secretaries – Jannette Gonzalez, Tommy Espinoza, Ana Ibarra, Armando Silva and Gloria Perez
A motion was made by Mr. Polanco, seconded by Mr. Espinoza and passed unanimously electing the District’s Officers, as listed above.

CONFIRMATION OF LANDOWNERS’ ELECTION RESULTS

Ms. Nguyen restated the Landowners’ Election results of November 20, 2024: Karen Davila was elected to a 4-year term in Seat 1; Eric Polanco was elected to a 4-year term in Seat 2; and Ana Ibarra was elected to a 2-year term in Seat 5. Ms. Nguyen then stated that it would be in order for the Board to confirm the results of the November 20, 2024, Landowners’ Election.

A motion was made by Mr. Espinoza, seconded by Ms. Davila and unanimously passed confirming the Landowners’ Election results of November 20, 2024, as stated above.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
1.  July 17, 2024, Special Board Meeting
Ms. Nguyen presented the July 17, 2024, Special Board Meeting minutes and asked if there were any comments and/or changes.

There being no changes, a motion was made by Mr. Polanco, seconded by Mr. Espinoza and unanimously passed approving the July 17, 2024, Special Board Meeting minutes, as presented.

OLD BUSINESS
1.  Staff Report, as Required

There was no old business to discuss at this time.

NEW BUSINESS
2024 Legislative Memorandums (BCLMR)

Ms. Smoker explained that her firm had prepared a memorandum as well as a supplemental memorandum summarizing the legislative acts that had become law during the most recent legislative session. Ms. Smoker provided the Board an explanation of the laws that pertain to the District. She further informed the Board that if they had any questions regarding these new laws, they may contact the District Manager or her office.
Page 2

Consider Resolution No. 2024-07 – Adopting Goals and Objectives

Ms. Nguyen presented Resolution No. 2024-07, entitled:

RESOLUTION NO. 2024-07

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT ADOPTING GOALS, OBJECTIVES, AND PERFORMANCE MEASURES AND STANDARDS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

Ms. Nguyen explained that new legislation states that beginning October 1, 2024, the District shall establish goals and objectives for the District and create performance measures and standards to evaluate the District’s achievement of these goals and objectives. Ms. Nguyen further explained that the goals and objectives included in Exhibit A of the resolution were items that are current requirements of the District per Florida Statutes. It was further explained that at the end of the fiscal year, the Board will have the opportunity to determine if the goals were met.

A motion was made by Mr. Espinoza, seconded by Ms. Davila and unanimously passed accepting Resolution No. 2024-07, further establishing the Crestview West Community Development District’s goals, objectives, and performance measures.

Consider Resolution No. 2024-08 – Adopting a Fiscal Year 2023/2024 Amended Budget
Ms. Nguyen presented Resolution No. 2024-08, entitled:

RESOLUTION NO. 2024-08

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2023/2024 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Ms. Nguyen provided an explanation for the document. She indicated that there was an operating fund balance of approximately $30,000 at the end of the fiscal year. A discussion ensued after which:

A motion was made by Ms. Davila, seconded by Mr. Espinoza and unanimously passed adopting Resolution No. 2024-08, as presented, thereby setting the amended/revised budget for the 2023/2024 fiscal year.

AUDITOR SELECTION COMMITTEE
1.  Ranking of Proposals/Consider Selection of an Auditor

Page 3

Ms. Nguyen reminded the Board that during the last Board Meeting, the entire District Board was appointed as the Audit Committee.

Ms. Nguyen recessed the Regular Board Meeting and simultaneously called to order a meeting of the Audit Committee at approximately 5:24 p.m. The purpose of the Audit Committee meeting is to rank and recommend, in order of preference, no fewer than three (3) audit firms to perform the required auditing services for three (3) fiscal years commencing with the 2023/2024 audit and to include a 2-year renewal option.

Ms. Nguyen, who was previously appointed to the Audit Committee, explained that only one (1) audit firm had responded to the legal advertisement requesting proposals to perform annual audits for fiscal years ending 9/30/2024, 9/30/2025, 9/30/2026 and to include a 2-year renewal option for fiscal years 9/30/2027 and 9/30/2028.

Ms. Nguyen informed the Board that they had two options. They could either waive the three (3) audit proposer rule or they can start the request for proposals process again. The Audit Committee consensus was to waive the 3 audit proposer rule. Consequently, Ms. Nguyen asked the Audit Committee to waive the 3 audit proposer rule and also rank the firm of Grau & Associates #1, the only qualified and responsible firm. A discussion ensued, after which:

A motion was made by Mr. Espinoza, seconded by Ms. Ibarra and unanimously passed to waive the three (3) audit proposer rule and to rank the firm of Grau & Associates deemed to be most qualified to perform the auditing services as #1.
There being no further Audit Committee business to conduct, Ms. Nguyen adjourned the Audit Committee Meeting and simultaneously reconvened the Regular Board Meeting at approximately 5:25 p.m.
A motion was made by Mr. Espinoza, seconded by Mr. Polanco and unanimously passed authorizing the District Manager to engage the firm of Grau & Associates, a qualified and responsible auditing firm proposer, to perform audits for the three (3) fiscal years ending 2024, 2025 and 2026; and the fees for the fiscal years will be $3,600, $3,700 and $3,800, respectively; and to provide in the engagement a 2-year renewal option for the fiscal years 2027 and 2028; and the fees for the option years, subject to fee adjustments for inflation, will be $3,900 and $4,000, respectively.

ADMINISTRATIVE AND OPERATIONAL MATTERS
1.  Reminder: Required Ethics Training

The Board was reminded of the importance of completing their required individual four-hour ethics training by December 31, 2024.

BOARD MEMBER AND STAFF CLOSING COMMENTS

Ms. Nguyen stated that unless an emergency were to arise, the Board would not need to meet until February 19, 2025, or March 19, 2025.

Everyone exchanged best wishes for the holiday season.

Page 4

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Ms. Davila, seconded by Mr. Polanco and passed unanimously adjourning the Regular Board Meeting at approximately 5:29 p.m.

Secretary/Assistant Secretary	Chair/Vice Chair

Page 5

RESOLUTION NO. 2025-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2025/2026; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (the “Board”) of the Crestview West Community Development District (the “District”) is required by Section 190.008(2)(a), Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2025/2026 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2025/2026 attached hereto as Exhibit “A” is approved and adopted by the Board.

Section 2.  A Public Hearing is hereby scheduled for June 18, 2025 at 5:00 p.m. in the Kendall Executive Center, Conference Room located at 8785 SW 165th Avenue, Suite 200 Miami, Florida 33193, for the purpose of receiving public comments on the Proposed Fiscal Year 2025/2026 Budget.

PASSED, ADOPTED and EFFECTIVE this 16th day of April, 2025.

ATTEST:	CRESTVIEW WEST
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Crestview West Community Development District

Proposed Budget For Fiscal Year 2025/2026
October 1, 2025 - September 30, 2026

CONTENTS

PROPOSED BUDGET

DETAILED PROPOSED BUDGET

DETAILED PROPOSED DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

PROPOSED BUDGET
CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2025/2026
OCTOBER 1, 2025 - SEPTEMBER 30, 2026

REVENUES	
FISCAL YEAR 2025/2026
BUDGET	
Administrative Assessments	59,137	
Maintenance Assessments	2,234	
Debt Assessments	168,769	
Other Revenues	0	
Interest	840	
		
TOTAL REVENUES	$	230,980	
		
EXPENDITURES		
MAINTENANCE EXPENDITURES		
Engineering - Annual Report/Inspections	1,100	
Special Projects	500	
Miscellaneous Maintenance	500	
TOTAL MAINTENANCE EXPENDITURES	$	2,100	
		
ADMINISTRATIVE EXPENDITURES		
Supervisor Fees	4,000	
Payroll Taxes	306	
Management	21,348	
Legal	7,000	
Assessment Roll	6,500	
Audit Fees	3,700	
Insurance	7,300	
Legal Advertisements	2,750	
Miscellaneous	575	
Postage	200	
Office Supplies	350	
Dues & Subscriptions	175	
Trustee Fee	3,000	
Continuing Disclosure Fee	350	
Website Management	1,450	
Administrative Contingency	150	
TOTAL ADMINISTRATIVE EXPENDITURES	$	59,154	
		
TOTAL EXPENDITURES	$	61,254	
		
REVENUES LESS EXPENDITURES	$	169,726	
		
Bond Payments	(158,643)	
		
BALANCE	$	11,083	
		
County Appraiser & Tax Collector Fee	(4,602)	
Discounts For Early Payments	(9,206)	
		
EXCESS/ (SHORTFALL)	$	(2,725)	
		
Carryover From Prior Year	2,725	
		
NET EXCESS/ (SHORTFALL)	$	0	

DETAILED PROPOSED BUDGET
CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2025/2026
OCTOBER 1, 2025 - SEPTEMBER 30, 2026

REVENUES	
FISCAL YEAR 2023/2024 ACTUAL	
FISCAL YEAR 2024/2025 BUDGET	
FISCAL YEAR 2025/2026 BUDGET	

COMMENTS	
Administrative Assessments	59,850	59,148	59,137	Expenditures Less Interest & Carryover/.94	
Maintenance Assessments	2,234	2,234	2,234	Expenditures/.94	
Debt Assessments	168,769	168,769	168,769	Bond Payments/.94	
Other Revenues	0	0	0		
Interest	2,961	480	840	Estimated At $70 Per Month	
					
TOTAL REVENUES	$	233,814	$	230,631	$	230,980		
					
EXPENDITURES					
MAINTENANCE EXPENDITURES					
Engineering - Annual Report/Inspections	1,100	1,000	1,100	$100 Increase From 2024/2025 Budget	
Special Projects	0	600	500	$100 Decrease From 2024/2025 Budget	
Miscellaneous Maintenance	0	500	500	No Change From 2024/2025 Budget	
TOTAL MAINTENANCE EXPENDITURES	$	1,100	$	2,100	$	2,100		
					
ADMINISTRATIVE EXPENDITURES					
Supervisor Fees	3,600	4,000	4,000	Supervisor Fees	
Payroll Taxes	275	306	306	Supervisor Fees * 7.65%	
Management	20,148	20,748	21,348	CPI Adjustment	
Legal	7,490	7,000	7,000	No Change From 2024/2025 Budget	
Assessment Roll	6,500	6,500	6,500	As Per Contract	
Audit Fees	3,900	4,000	3,700	Accepted Amount For 2024/2025 Audit	
Insurance	6,594	7,100	7,300	Fiscal Year 2024/2025 Expenditure Was $6,858	
Legal Advertisements	3,610	1,750	2,750	Costs Have Increased Due To Closing Of The Miami Business Review	
Miscellaneous	439	600	575	$25 Decrease From 2024/2025 Budget	
Postage	119	200	200	No Change From 2024/2025 Budget	
Office Supplies	301	375	350	$25 Decrease From 2024/2025 Budget	
Dues & Subscriptions	175	175	175	No Change From 2024/2025 Budget	
Trustee Fee	3,000	3,000	3,000	No Change From 2024/2025 Budget	
Continuing Disclosure Fee	350	350	350	No Change From 2024/2025 Budget	
Website Management	1,450	1,450	1,450	No Change From 2024/2025 Budget	
Administrative Contingency	0	150	150	Administrative Contingency	
TOTAL ADMINISTRATIVE EXPENDITURES	$	57,951	$	57,704	$	59,154		
					
TOTAL EXPENDITURES	$	59,051	$	59,804	$	61,254		
					
REVENUES LESS EXPENDITURES	$	174,763	$	170,827	$	169,726		
					
Bond Payments	(161,229)	(158,643)	(158,643)	2026 P & I Payments	
					
BALANCE	$	13,534	$	12,184	$	11,083		
					
County Appraiser & Tax Collector Fee	(2,225)	(4,603)	(4,602)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(8,062)	(9,206)	(9,206)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	3,247	$	(1,625)	$	(2,725)		
					
Carryover From Prior Year	0	1,625	2,725	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	3,247	$	0	$	0		

DETAILED PROPOSED DEBT SERVICE FUND BUDGET
CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2025/2026
OCTOBER 1, 2025 - SEPTEMBER 30, 2026

REVENUES	FISCAL YEAR 2023/2024 ACTUAL	FISCAL YEAR 2024/2025 BUDGET	FISCAL YEAR 2025/2026 BUDGET	

COMMENTS	

Interest Income	
8,479	
600	
1,200	
Projected Interest For 2025/2026	

NAV Tax Collection	
161,229	
158,643	
158,643	
Maximum Debt Service Collection	

Total Revenues	
$	169,708	
$	159,243	
$	159,843		

EXPENDITURES					

Principal Payments	
56,000	
60,000	
63,000	
Principal Payments Due In 2026	

Interest Payments	
101,270	
97,950	
95,500	
Interest Payments Due In 2026	

Bond Redemption	
0	
1,293	
1,343	
Estimated Excess Debt Collections	

Total Expenditures	
$	157,270	
$	159,243	
$	159,843		

Excess/ (Shortfall)	
$	12,438	
$	-	
$	-		

Series 2014 Bond Information

Original Par Amount =	$2,462,000	Annual Principal Payments Due =	November 1st	
Interest Rate =	4% - 5.00%	Annual Interest Payments Due =	May 1st & November 1st	
Issue Date =	November 2014			
Maturity Date =

Par Amount As Of 1/1/25 =	November 2044

$1,971,000			

Crestview West Community Development District Assessment Comparison

Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	Fiscal Year	
2021/2022	2022/2023	2023/2024	2024/2025	2025/2026	
	Assessment*			Assessment*			Assessment*			Assessment*		  Projected Assessment* 	

Administrative	
$	439.33	
$	519.27	
$	518.99	
$	518.85	
$	
518.76	
Maintenance	$	19.60	$	19.60	$	19.60	$	19.60	$	19.60	
Debt	 $	1,480.43	$	1,480.43	$	1,480.43	$	1,480.43	 $	1,480.43	
Total	$	1,939.36	$	2,019.30	$	2,019.02	$	2,018.88	$	2,018.79	

* Assessments Include the Following :	 4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee
 Community Information:	       Total Units	114

RESOLUTION 2025-02

A RESOLUTION OF THE CRESTVIEW WEST COMMUNITY	DEVELOPMENT	DISTRICT DESIGNATING MICHAEL J. PAWELCZYK AS THE DISTRICT’S REGISTERED AGENT AND DESIGNATING THE OFFICE OF BILLING, COCHRAN, LYLES, MAURO & RAMSEY, P.A. AS THE REGISTERED OFFICE

WHEREAS, Section 189.014, Florida Statutes requires that the Crestview West Community Development District (the “District”) designate a registered office and a registered agent, and further authorizes the District to change its registered office and registered agent, at the discretion of the District Board of Supervisors (the “Board”); and

WHEREAS, the designation of both a registered office and a registered agent is for the purpose of accepting service of process, notice, or demand that is required or permitted by law to be served upon the District; and

WHEREAS, the Board has been informed by the office of District Counsel that there is a need to designate a new registered agent for the District; and

WHEREAS, the Board seeks designate Michael J. Pawelczyk as the registered agent for the District, and update the business address of the registered office of the District, as necessary.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CRESTVIEW WEST COMMUNITY DEVELOPMENT DISTRICT, THAT:
Section 1.	The foregoing recitals are hereby incorporated as findings of fact of the Board.

Section 2.  Michael J. Pawelczyk is hereby designated as the registered agent for the District, thereby replacing any previously designated registered agent.
Section 3.  The registered office of the District is hereby designated as the office at Billing, Cochran, Lyles, Mauro & Ramsey, P.A., 515 East Las Olas Boulevard, Suite 600, Fort Lauderdale, Florida 33301. The registered office is identical to the business address of the registered agent designated in Section 2 of this Resolution.
Section 4. Pursuant to the requirements of Section 189.014(2), Florida Statutes, the District’s Secretary shall transmit copies of this Resolution to the local governing authority or authorities and to the Florida Department of Economic Opportunity.

Section 5.  All resolutions or parts of resolutions in conflict herewith are repealed to the extent of such conflict.

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Section 6.   If any clause, section or other part or application of this Resolution is held by a court of competent jurisdiction to be unconstitutional, illegal or invalid, in part or as applied, it shall not affect the validity of the remaining portions or applications of this Resolution.

Section 7.	This Resolution shall be effective immediately upon adoption.

PASSED AND ADOPTED THIS 16th DAY OF April, 2025.

ATTEST:

CRESTVIEW WEST
COMMUNITY DEVELOPMENT DISTRICT

	

Print name: 		Print name: 	 Secretary/Assistant Secretary		Chair/Vice-Chair, Board of Supervisors

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